Trainee court registrars

Trainee court registrars work in the Magistrates' and Children's Courts of Victoria.

All trainees complete an engaging internal training program called the trainee court registrar program to learn how to manage court processes.If performance standards are met, trainees have the opportunity to become a deputy court registrar.

Hear first-hand from our staff about what it's like to work as a trainee court registrar in the video below:

About the role

As a trainee court registrar (TCR) you will be part of a workforce who facilitate the provision of justice to Victorian communities. You will provide quality administrative and customer service support to the judiciary of the Magistrates’ Court of Victoria and to court users.

TCRs complete an 18-month internal training program to develop their skills and experience across a variety of court processes. Once the training program is complete, TCRs can apply to become a deputy registrar which may then lead to a wide variety of roles throughout the
Magistrates’ Court of Victoria and other jurisdictions.

The main duty of a TCR is bench clerking in a courtroom, either in a physical courtroom or online, dealing with a wide variety of cases. This involves:

• supporting the magistrate or judicial registrar in the courtroom
• making announcements and swearing in witnesses
• operating a range of complex technology, including facilitating the audio recording of cases and using various case management systems and videoconferencing platforms
• liaising with stakeholders such as police officers, legal representatives and other court users
• coordinating the movement of parties within a courtroom environment.

When not performing duties in the courtroom, TCRs will assist with various duties in the registry including:

• assisting a range of stakeholders with their enquiries via telephone, email or at the counter
• providing procedural advice to court users
• performing a range of other administrative tasks as required.

About you

You have:

• a confident and professional demeanour and enjoy public speaking
• great time management, organisational skills and you work well under pressure
• excellent interpersonal skills and enjoy working as part of a team.

Refer to the position description and frequently asked questions for more information.

Application process

1. Please visit careers.vic.gov.au to apply.
   When applying, you will be asked to answer the following:
   • what attracted you to apply for the TCR position, and why do you believe you would be suitable for this type of role
   • to detail your knowledge of the TCR position.
     
     You will need to submit the following documents as part of your application:
     • cover letter
     • resume.
2. Applicants will complete several recruitment steps:
   • telephone interview
   • panel interview
   • reference checks
   • criminal history check. 
3. If all recruitment steps are successfully completed, successful applicants are placed on a waiting list until a position arises at their preferred court location.

For more information see the frequently asked questions above or email: courtregistrar@courts.vic.gov.au.