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Trainee court registrars

Trainee court registrars in the Magistrates’ and Children’s Courts of Victoria have a varied, interesting and challenging full time career path.

Trainee court registrars complete an approximately two year program to learn how to manage court processes. If performance standards are met, trainees have the opportunity to become a qualified court .

As a trainee, travel between court locations may be required. Trainees may also be required to transfer to a different court location after 18 months to two years in the role.

Main duties of a trainee court registrar

One of the main duties of a trainee is bench clerking in a courtroom, either physically or in the Online Magistrates' Court, dealing with a wide variety of cases. This involves:

  • making announcements and swearing in witnesses
  • administrative tasks
  • operating a range of complex technology, including facilitating the audio recording of cases and using various case management systems - in the Online Magistrates' Court this also includes use of videoconferencing platforms
  • liaising with stakeholders such as police officers, legal representatives and other court users
  • coordinating the movement of parties within a courtroom environment
  • supporting the magistrate or .

When not performing duties in the courtroom, trainees will assist with various duties in the registry including:

  • assisting a range of stakeholders with their enquiries via telephone, email or at the counter
  • providing procedural advice to court users
  • data entry using the case management system
  • managing court files
  • performing a range of other administrative tasks as required.

What you need to succeed

As a trainee, you will approach each day with an attitude of resilience and optimism and with a strong work ethic to ensure the following outcomes:

  • The diverse range of persons you encounter experience fair, respectful and professional customer service.
  • The courtroom runs smoothly under pressure through use of your prioritisation, organisation, interpersonal skills and operation of technology.
  • The judiciary are supported.
  • All legislative, procedural and confidentiality requirements are strictly complied with.
  • Administrative tasks are completed efficiently and accurately.
  • All requirements of the Certificate in Court Services are met.

It can be a demanding but very interesting career path.

We strongly encourage applicants to research the role thoroughly, which may include attending court to observe, speaking to staff in person or via telephone, researching the website and attending information sessions.

Refer to the trainee court registrar position description, information sheet and FAQs for more information about the role.

Application process

  1. Go to the trainee court registrar job advertisement on the Victorian government careers website. You will need to submit the following documents as part of your application:
    • cover letter
    • resume
    • completed application form.
  2. Shortlisted applicants are invited to an assessment centre session to complete the following:
    • group activity
    • client simulation 
    • interview. 
  3. Applicants are notified of the outcome of the assessment centre session. If they have been successful, reference checks are conducted and they are asked to complete a police check.
  4. Successful applicants are placed on a waiting list until a position arises. The waiting time can be anywhere from one to nine months.​​​​​​

For more information email: courtregistrar@courts.vic.gov.au.

Last updated on 02 Sep 2020
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