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Trainee court registrars

Trainee court registrars in the Magistrates’ and Children’s Courts of Victoria.

Trainee court registrars work in the Magistrates' and Children's Courts of Victoria. Trainees complete an internal training program called the Trainee Court Program to learn how to manage court processes. If performance standards are met, trainees have the opportunity to become a deputy court registrar.

Watch the A day in the life of a trainee court registrar webinar recorded for Law Week in May 2021. The webinar covers the duties that trainees perform, what MCV recruiters look for in applicants, and the recruitment process.

Main duties of a trainee court registrar

One of the main duties of a trainee is bench clerking in a courtroom, either in a physical courtroom or online, dealing with a wide variety of cases. This involves:

  • supporting the magistrate or
  • making announcements and swearing in witnesses
  • administrative tasks
  • operating a range of complex technology, including facilitating the audio recording of cases and using various case management systems and videoconferencing platforms
  • liaising with stakeholders such as police officers, legal representatives and other court users
  • coordinating the movement of parties within a courtroom environment.

When not performing duties in the courtroom, trainees will assist with various duties in the registry including:

  • assisting a range of stakeholders with their enquiries via telephone, email or at the counter
  • providing procedural advice to court users
  • data entry using the case management system
  • managing court files
  • performing a range of other administrative tasks as required.

We strongly encourage applicants to research the role thoroughly, which may include attending court to observe, speaking to staff in person or via telephone, researching the website and attending information sessions.

Refer to the position description and frequently asked questions for more information.

Application process

  1. The state-wide advertisement on the Victorian government careers website ended in July 2021. Applications are currently only being accepted for the following locations: Ballarat, Echuca, Shepparton, Horsham, Wangaratta and Wodonga. To apply for these locations, please email specifying which location/s you are applying for.
    You will need to submit the following documents as part of your application:
    • cover letter addressing your motivation for applying and the key selection criteria
    • resume.
  2. Applicants will complete several recruitment steps:
    • psychometric testing (approximately 15 minutes)
    • review of your written application
    • further psychometric testing (approx. 45–70 minutes) 
    • interview
    • reference checks
    • criminal history check. 
  3. If all recruitment steps are successfully completed, successful applicants are placed on a waiting list until a position arises.

For more information see the frequently asked questions above or email:

Last updated on 30 Sep 2021
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